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Accounts Receivable Manager - South Barrington, IL

Posted by Presence Marketing on 13 Sep 2017 | Share

Job basics

  • Location: Barrington, Illinois 60010
  • Country: US
  • Industry Types: Distributor
  • Categories: Accounting and Finance
  • Foods: Other
  • Employment Type: Full-Time
  • Reports to: CFO, Bill Lyons
  • # of Direct Reports: TBD
Job Description

The Accounts Receivable Manager will manage the daily operations and strategic objectives of the Accounts Receivable department and team.  This position will also be responsible for managing and overseeing all manufacturer contract details, terms, and input into our systems ensuring that collections are based on the contract terms for each brand. 


  • Manage Accounts Receivable Department
  • Work closely with and monitor AR/Auditor team, billing, and cash receipt processing
  • Maintain proper recording and application of cash, management of outstanding invoices, and direct interfacing with customers on collection matters, dispute resolution, and other outstanding issues
  • Coordinate the preparation of all financial reports as it relates to receivables including Daily/Weekly/Monthly reporting of invoicing totals/aging totals/cash receipts/invoice adjustments
  • Act as the key contracts liaison/manager for Executive Team, National Brand Managers, Account Executives, and Finance teams
  • Understand how our contracts work and oversee proper management, terms, collection, and reporting based on the contract details by brand
  • Oversee Category Code reviews 2x/year
  • Request Blank Contract review 2x/year
  • Support Management by providing timely and accurate payment and account standing information
  • Develop and maintain department job descriptions, procedures, and manuals
  • Establish and maintain appropriate internal control safeguards for Accounts Receivables department
  • Manage and Maintain all AR Information systems
  • Manage all AR systems including ARDE and external reporting portals
  • Coordinate changes and improvements in automated AR information systems for the company
  • Protect organization's value by keeping information confidential.
  • Research, follow up, analyze and solve payment discrepancies to ensure timely collection of monies – involve the CFO when necessary
  • Ensure timely and accurate budget analysis and financial review for senior management team
  • Recommend and develop policies, procedures, and systems to meet company objectives
  • Work to optimize the handling of bank deposit function and initiate needed strategies for improvement
  • Provide support with the month-end closing process
  • Ensure timely and accurate invoicing



Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice due to our business, industry, and/or market changes.


Job Requirements

To succeed in this position, an individual must be able to perform each essential duty satisfactorily.  The requirements are representative of the knowledge, skill and/or ability required. 

  • Minimum 5 years of work experience in credit/collections
  • 5+ years of management experience
  • Superior understanding of finance and accounting principles and practices  
  • Well-developed analytic and problem-solving skills  
  • A high degree of professionalism and ability to maintain confidentiality in interactions with fellow employees, vendors, and client’s personnel
  • Successful in dealing with customer and company personnel at all levels
  • High degree of integrity including ability to successfully deal with sensitive or confidential information
  • Advanced Excel financial modeling skills
  • Hands on, self-starting, disciplined, and detail oriented individual with ability to work independently in a high volume environment that requires a work product that is highly accurate and timely
  • Strong problem-solving ability
  • Effective interpersonal, communication, and presentation skills
  • Flexibility to successfully multi-task in a fast-paced environment

Management position which will require working at a desk in an office environment.


about Presence Marketing

Presence Marketing/Dynamic Presence is an independently owned natural food broker that was born 25 years ago from a desire to work in a dynamic and environmentally conscious industry. Because of our awareness of the necessity to take better care of the planet and ourselves, it is our mission to join and support, through open and communicative partnership, those companies who share this goal.

Presence Marketing/Dynamic Presence is poised to compete in today’s rapidly growing market. Over the years we have successfully built sales and partnerships within the natural and conventional grocery channels. Our many years of experience in the industry, coupled with our high energy, strong standards and vision, allows us to help you build and maintain a strong market position through a myriad of retail, wholesale and manufacturer services.

We are highly selective about the products we represent, dedicated to the principles of the natural products industry and committed to sustainable business.