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Executive Assistant, Operations

Posted by KIND Healthy Snacks on 15 Mar 2017 | Share

Job basics

  • Location: New York City, New York 10271
  • Country: US
  • Industry Types: Supplier
  • Categories: Administration
  • Foods: Snacks
  • Employment Type: Full-Time
  • Reports to: TBD
  • # of Direct Reports: TBD
Job Description

Reporting to the Head of Operations, the Executive Assistant serves as the primary point of contact for internal and external constituencies. The ideal individual will have impeccable attention to detail, the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

  • Provide administrative support to operations leadership team
  • Manage multiple calendars with high volumes of meetings
  • Coordinate meeting logistics with internal and external partners, and prepare meeting materials
  • Coordinate and manage travel arrangements for both domestic and international travel
  • Create presentations and reports as requested to support the operations team
  • Handle expense reporting for leadership
  • Assist with special events and projects as needed
  • As a member of the KIND Administrative Support Team, work on company-wide projects, plan events and back up peers as needed
Job Requirements
  • 5+ years of experience as an administrative or executive assistant
  • Highly skilled in professional software (Outlook, Excel, Word, PowerPoint)
  • Excellent organizational and communication skills (written and oral)
  • Experienced in organizing domestic and international travel
  • Expert in managing multiple calendars
  • Strong self-management, initiative, and sense of responsibility
  • Highly professional and collaborative
  • Ability to handle competing priorities  
  • Impeccable attention to detail
  • Driven and dedicated with strong service orientation
  • Seeks continuous improvement and learning opportunities

What KIND Offers

  • Competitive compensation, including equity in KIND!
  • Flexible Paid Time Off
  • Excellent health, dental and vision insurance, with options to fit you and your family’s needs
  • Monthly shipment of your favorite KIND bars to share with your friends and loved ones. After all, we’re all brand ambassadors!
  • Summer hours, chair massages, social office gatherings, and other KIND and fun ways to reward and engage our team!
  • Tuition reimbursement – because we’re committed to your development!
  • A dynamic, ambitious, fun and KIND work environment

about KIND Healthy Snacks

KIND is more than just a brand of whole nut and fruit bars made from ingredients you can see and pronounce®—it is also a movement and way of being. At KIND, we aim to make the world a bit kinder through all that we do and how we do it—from the products we create to the way we work, live and give back. And that may be why nutritionists, foodies and social leaders alike all agree that KIND is the best snack around!


We're looking for passionate, conscious collaborators to help us meet our goals: to inspire kindness, with one tasty snack (and good act) at a time. If that's you, check out our open positions.


Mission: One simple belief underpins it all: There's more to business than just profit. This belief inspired us to start the KIND Movement. Small act or big, we encourage it. Every day, our community brings us one step closer to our goal of making kindness a state of mind.